Lost in the wiki
New hires get a link to a space with hundreds of pages, and no idea which to read first or what's actually expected of them.
New Guided onboarding for Confluence Cloud
Every new hire, on track from day one.
Onboarding Flow turns the Confluence pages your team already maintains into guided, week-by-week onboarding paths. New hires always know what's next. HR always knows who's on track.
Free for small teamsRuns on AtlassianSet up in minutes
Meet Maya, a new product designer, and see her first week with Onboarding Flow.
The problem
Your onboarding already exists. It's just scattered.
The welcome page, the benefits guide, the IT checklist, the security policy: your team wrote it all in Confluence. New hires just can't find their way through it.
Checklists that drift
Onboarding spreadsheets and copy-pasted docs go stale the moment someone updates a page, and nobody owns keeping them in sync.
No visibility for HR
You find out someone is behind at their 30-day check-in, not in week one when a nudge would have helped.
Onboarding Flow puts those pages in order, guides every new hire through them, and shows you exactly where everyone stands, without leaving Confluence.
Features
Everything a great first week needs.
Build once, assign to every hire, and let the path do the hand-holding.
Build
Build a path from pages you already have.
No new content to write and nothing to keep in sync. Your path points at your live Confluence pages, so it's always current.
- Search pages and live docs, paste a link, or add a page with all its child pages
- Group steps into weeks, with due days counted from each hire's start date
- Add tasks that aren't pages, like "Set up a 1:1 with your buddy"
- Start from a template: Company basics, Engineer or Support agent
Assign
Assign it to every new hire in one go.
Pick the people and their first day. Every due date and reminder follows from there.
- Assign several people at once, each with a start date
- Preview the whole experience by assigning a path to yourself
- Copy a suggested welcome message with a link to their onboarding
- Optionally create an onboarding page that @mentions each hire, so Confluence notifies them
Guide
A guide on every page they open.
New hires never have to wonder what's next. A slim banner on each step page shows where they are, with one click to mark it done and move on.
- Step banner: path, step number, week and due date, with Mark as done and Next
- A gentle reminder elsewhere in Confluence when steps are due
- My onboarding lists every step and due date in one place
- Optional weekly reminder for steps that slipped
Track
Know who's on track before the 30-day check-in.
One table shows every hire's progress, overdue steps and last activity, so you can step in during week one, not month two.
- Filter by path or status, show only overdue, or only the people you assigned
- Open anyone's timeline: when each step was viewed, done and due
- See where people get stuck with per-step stats, like "Done by 5 of 7 · day 2"
- Change start dates, archive, and export everything to CSV
Improve a path while people are on it.
Everyone follows the latest version. Steps they've finished stay finished, and a step you add after its due date shows up as New, never as overdue.
How it works
Live in an afternoon.
A setup checklist inside the app walks you through each step and ticks them off as you go.
1
Install from Marketplace
Add Onboarding Flow to your Confluence Cloud site, then choose which Confluence groups can build paths. Site admins always can.
2
Build your first path
Start blank or from a template, drop in your existing pages, and set due days by week. Save when it looks right.
3
Assign and follow along
Assign it to new hires with a start date. They get guided page by page; you get a live view of who's on track.
Made for everyone involved
One path. Three happier people.
For HR & People teams
A consistent first week for every hire.
- One place to see every onboarding in flight
- Spot overdue steps early, not at the 30-day review
- Export progress to CSV for reporting
- Reuse paths for every role and every cohort
For hiring managers
Ramp-up without the hand-holding.
- Build a role path in minutes from a template
- Add team pages, tools and buddy check-ins
- Filter to the people you assigned
- See which pages are in which paths, right on the page
For new hires
Always know what's next.
- A clear list of what to read and do, week by week
- A banner on every step page with one-click progress
- Friendly reminders when something's due
- Look around before day one; nothing is due yet
Templates
Don't start from a blank page.
Each template sets up sections and placeholder steps, with a hint about which of your pages belongs where.
★Company basics
- Week 1Welcome, values and how we work
- Week 1Benefits, time off and policies
- Week 2Tools, security and who's who
⌘Engineer
- Week 1Dev setup and access
- Week 1Architecture overview
- Week 2First change, reviews and on-call
♥Support agent
- Week 1Product tour and tone of voice
- Week 1Help desk and escalation
- Week 2Shadowing and first tickets
Security & privacy
Built on Atlassian. Nothing leaves your cloud.
Onboarding Flow runs entirely on Atlassian's Forge platform. There are no external servers, and we never see your data.
Runs on Atlassian
Eligible for Atlassian's Runs on Atlassian program: no remote hosts and no outbound connections.
Data residency
Onboarding data is stored in Atlassian's cloud, in the same location as your Confluence data.
Respects page permissions
Managers only find pages they can view. New hires see "Page unavailable" instead of anything restricted.
Minimal personal data
Stores Atlassian account IDs, never names or email addresses. Closed accounts are erased automatically every week.
Access by Confluence group
Choose which groups can build paths and see progress. Everyone else sees only their own onboarding.
Transparent by design
Read exactly what's stored and why in our privacy policy.
Pricing
Simple, per-user pricing.
Billed through your Atlassian account, with a free trial from the Marketplace.
Small teams
Free
For Confluence sites with up to 10 users.
- Unlimited paths and new hires
- Templates, banners and reminders
- Progress tracking and CSV export
Growing teams
$0.75 per user / month
Everything included, with volume pricing as you grow.
| Users | Per user / month |
|---|---|
| 1–10 | Free |
| 11–100 | $0.75 |
| 101–250 | $0.60 |
| 251–1,000 | $0.45 |
| 1,001+ | $0.30 |
Nothing is lost if a license lapses. Everyone can still view paths and progress, export CSV and use the banners. Only creating new paths and assignments pauses until it's renewed.
FAQ
Questions, answered.
Do we need to rewrite our onboarding content?
No. Paths point at the Confluence pages and live docs you already have. When someone updates a page, every path that includes it shows the latest version automatically.
Where is our data stored?
In Atlassian's cloud, alongside your Confluence data and in the same data residency location. Onboarding Flow runs on Atlassian's Forge platform with no external servers, so data never leaves Atlassian.
Will new hires see pages they aren't allowed to?
No. Onboarding Flow respects Confluence page permissions. If a hire can't view a page in their path, they see "Page unavailable" instead of its content, and managers only find pages they can view when building a path.
Who can build paths and see progress?
Site admins, plus members of the Confluence groups a site admin chooses in Settings. Everyone else sees only their own onboarding.
What happens if we change a path while people are on it?
Everyone on the path follows its latest version. Steps they've finished stay finished, a step added after its due date shows as New rather than overdue, and removing a step keeps people's history.
How do new hires find out about their onboarding?
The assign dialog gives you a link and a suggested welcome message to send. A site admin can also turn on onboarding pages: Onboarding Flow then creates an "Onboarding — name" page that @mentions each hire, so Confluence notifies them, and adds a weekly reminder comment when steps become overdue.
Can a path include things that aren't Confluence pages?
Yes. Add manual steps like "Set up a 1:1 with your buddy" or "Pick up your laptop". New hires tick them off in My onboarding.
What if our license lapses?
Nothing is lost. Paths, progress, CSV export and the banners keep working. Creating new paths and assignments pauses until a site admin renews the license in Manage apps.
Does it work with Confluence Data Center?
Onboarding Flow is built for Confluence Cloud on Atlassian's Forge platform.
Give every new hire a great first week.
Turn the pages you already have into guided onboarding. Free for small teams.